BASA Structure

BASA POSITIONS

A. Responsibilities of the Board of Directors shall be to:
1. Foster a long-term strategy to fairly and efficiently achieve the mission of BASA.
2. Approve all BASA related financial allocations over $2,000 by a unanimous vote.
3. Approve all BASA related financial allocations under $2,000 by a majority vote.
4. Set and approve the annual BASA events and budgets.
5. Represent the requests and provide updates on the events of the BASA sub-clubs.
6. Provide meeting minutes to the BASA general membership via the BASA website.
7. Evaluate and present recommendations for the continuation, discontinuation, or improvement of BASA activities to the incoming Board of Directors prior to turnover.
8. Remove an appointed Board of Directors member, after written notification by a two-thirds (2/3rds) vote should that member slander the BASA name or fail to fulfill their duties.
i. Prior to the vote to remove an appointed Board of Director, the Board of Director in question will be given the chance to appeal to the board before voting occurs.
9. Ensure each member of the Board of Directors provides an accurate student e-mail address for publication on the BASA website.

B. The responsibilities of the President shall be to:
1. Chair all Board of Directors meetings.
2. Reserve the right to designate another member as Chair of Board of Directors meetings in case of absence.
3. Exercise due diligence at meetings and refer to the BASA Constitution and/or Robert’s Rule of Order where there exists a question of order or procedure.
4. Enforce compliance with this Constitution.
5. Issue written notification to individual members of the Board of Directors who miss more than one (1) Board of Directors meeting per term without notifying the Secretary.
6. Mentor and provide direction to the Board of Directors.
7. Request voluntary assistance from Board of Directors members for duties outside of the member responsibilities.
8. Act as spokesperson for BASA.
9. Maintain relations and communications with key Business Administrative contacts including, but not limited to:
i. the Dean and Dean’s Office
ii. the Department Head of the Business Administration Program
iii. the BASA sub-clubs
10. Attempt to provide resolution to any conflicts within the members of the Board of Directors.
11. Perform duties required to further the mission of BASA.
12. Ensure that BASA is registered with SUS each semester.

C. The responsibilities of the Vice President of the Board of Directors shall be to:
1. In the case of the President being absent, the Vice President will take on the acting role of President, in which case the Vice President would not have a voting right unless it is to break a tie.
2. Mentor and provide direction to the Board of Directors.
3. Request voluntary assistance from Board of Directors members for duties outside of the member responsibilities.
4. Act as spokesperson for BASA.
5. Share the responsibility of maintain relations and communications with key Business Administrative contacts including, but not limited to:
i. the Dean and Dean’s Office
ii. the Department Head of the Business Administration Program
iii. the BASA sub-clubs
6. To provide guidance to the BASA sub-clubs and act as the mediator between BASA sub-clubs and executives.
7. To coordinate all BASA events, but not responsible to coordinate BASA sub-club events.

D. The responsibilities of the Secretary of the Board of Directors shall be to:
1. Prepare and distribute the agenda and any related materials to the Board of Directors for each Board of Directors meeting seventy-two (72) hours prior to the meeting.
2. Prepare and distribute the agenda and any related materials to the general membership of BASA for each Board of Directors meeting twenty-four (24) hours prior to the meeting.
3. Keep accurate written records of Board of Director meetings posted on the BASA Website within seven (7) calendar days of the meeting.
4. Update events and information on the BASA website (TBD what to do).
5. Distribute information concerning the dates, times and locations of upcoming BASA General, BASA Annual General Meeting, and Extraordinary General Meetings two (2) weeks prior and Board of Directors Meetings one (1) week prior to the meetings.
6. Distribute reminders to the intended BASA members regarding all BASA meetings forty-eight (48) hours prior to the meetings.
7. Ensure that this Constitution is signed and dated by all current members of the Board of Directors.

E. The responsibilities of the Treasurer of the Board of Directors shall be to:
1. Manage the book-keeping and banking as well as ensuring that finances are in good standing.
2. Report to the Board of Directors about all transactions at Board of Directors meetings, and include report in the minutes.
3. Manage any applications or funds or reimbursements from the Student Union Society.
4. Collect the financial statements from each of the BASA sub-clubs the week prior to the exam period of each semester.
5. Create the BASA budget following the appropriate guidelines (article V.B).

BASA org chart

BASA Constitution (14.04)